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2017-2018
The Undergraduate Calendar
 

Bachelor of Applied Science and Bachelor of Software Engineering Specific Degree Requirements

Examinations and Promotions

Rules
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The following rules are applied when students' performance is assessed, unless otherwise stated the rules apply to both reduced and full-load terms (reduced load available to students prior to 1B only). Note: reduced-load rules apply only to 1A students with a reduced load.
  1. All (full-load) students are expected to enrol in at least the number of courses specified in this Calendar for the corresponding term of their program. These are the courses used to calculate the term average which is the basis of promotion decisions. Courses not included in the degree, term average, or failure count must be identified at the time of enrolment (see Rule 11). See Rule 15 for information regarding changing a course's designation. The designation of these courses may be changed (with the approval of the department) at any time prior to four weeks before the date "Final Examinations Begin" for that term. Reduced load students must enrol in three courses (a load of at least 1.5 and normally less than a full load) as specified by their advisor. Normally the reduced-load term will be composed of at least two core courses from the 1A term with other courses specified by the advisor in consultation with the student.
  2. The term, normal term decisions, are described in the table below. There are a number of decision descriptors that can be added to the decision described in the rules following the table. The term decision is based on the previous term decision, the term average for the current term and the number of courses with grades below 50. The term average is calculated using the weight of the course, the status of the course (e.g., DRNA) and the interpreted course grade. All grades above 32 are interpreted as the submitted grade. Courses with a submitted grade below 32 are interpreted for averaging purposes, as having a value of 32. Both the number of courses below 50 in the current term as well as the cumulative number of uncleared courses on a student's record can be part of the decision.

    Full-load Terms:

    Previous Decision

    Term average greater than or equal to 60 and:

    1. No failed courses
    2. One or two failed courses and number of cumulative uncleared failed courses less than three
    3. Cumulative uncleared failed courses more than two and term 2A or higher
    Term average greater than or equal to 60 and more than two failed courses or term average greater than or equal to 50 but less than 60  Term average less than 50 
    Promoted
    1. Promoted
    2. Promoted (conditional)
    3. May Not Proceed
    Failed - required to repeat Failed - withdrawal required
    No Previous term
    1. Promoted
    2. Promoted (conditional)
    3. Not applicable (N/A)
    Failed - required to repeat Failed - withdraw from 1A
    Failed - required to repeat
    1. Promoted if no failed courses
    2. (any failed courses)
      Failed - withdrawal required
    3. Failed - withdrawal required 
    Failed - withdrawal required Failed - withdrawal required 

    Reduced-load (1A) Terms:
    Previous Decision 

    Term average greater than or equal to 60 and:

    1. No failed courses
    2. One failed course
    Term average greater than or equal to 60 and more than one failed course or Term Average greater than or equal to 50 but less than 60 Term Average less than 50
    No Previous term
    1. May continue in 1A no failed terms
    2. May continue in 1A no failed terms (conditional)
    Failed - required to repeat Failed - withdraw from 1A
    MC1A - May continue in 1A, see advisor
    1. Promoted
    2. Failed - withdrawal required
    Failed - withdrawal required Failed - withdrawal required
    MC1A0 -  May continue in 1A No Previous Failed Terms, see advisor
    1. Promoted
    2. Promoted (conditional)
    May continue in 1A Failed - withdraw from 1A
    Failed - required to repeat, see advisor
    1. May continue in 1A
    2. Failed - withdrawal required 
    Failed - withdrawal required Failed - withdrawal required
  3. (Conditional) is appended to Promoted, May Continue in 1A and May Continue in 1A no failed terms decisions if the student has an average above 60% and fewer than three failed courses for a Promoted decision or fewer than two failed courses for a May Continue in 1A or May continue in 1A no failed terms. The condition may be satisfied only by successfully clearing the failed course(s) (see the Introduction above). Once the condition is satisfied, the (Conditional) is removed from the decision. No student may obtain the Bachelor of Applied Science (BASc) or Bachelor of Software Engineering (BSE) degree with an academic decision including (Conditional) remaining on their record. (Aegrotat) is appended to Promoted, May Continue in 1A, May Continue in 1A no failed terms, and Proceed on Probation decisions if one or more courses are graded as AEG (Aegrotat, credit granted due to illness or extenuating circumstances) and the other conditions for the decision are met.
  4. While repeating the term, a student shall be excused from repeating individual courses in which a grade of 70% or better has been achieved. If this occurs, other appropriate courses, as approved by the department, must be taken, such that the student takes a full course load in the repeat term. The department may specify that the substitute course be any previously taken course for which the grade was less than 55%.
  5. The term No Penalty may be appended to the decision to repeat a term. In this case, the requirement to stay out for two terms before repeating the term is waived and the term is not counted as a repeat term with regard to the number of times a term can be repeated or in the calculation of the total number of terms of full-time study in the program. This condition is normally applied as a result of extenuating circumstances which significantly affect the student's performance in the failed term.
  6. A full-load student, at level 2A or higher, who achieves a term average of 60% or better and has failed zero, one or two courses in that term for a cumulative total of three or more uncleared failed courses will receive the decision May Not Proceed. Normally, the student will enrol in a non-degree term devoted to retaking or replacing all or as many as possible of the failed courses. In the event that some of the failed courses are not available, the Department may specify equivalent or appropriate alternative courses to be taken in their place. If the student is otherwise in good standing, the academic decision will be changed to Promoted when the number of uncleared failed courses has been reduced to none. If the student is otherwise in good standing, the academic decision will be changed to Promoted (Conditional) when the number of uncleared courses has been reduced to one. A student clearing failed courses under this rule must achieve a grade of 50% or better in the corresponding courses, otherwise the student will be Required to Withdraw from Engineering.
  7. The program must be completed in no more than ten terms of full-time (full-load or reduced-load) study; that is, no more than two repeat terms are allowed. A student receiving a third failed term academic decision will be Required to Withdraw from Engineering. Both full-load and reduced-load students are in this category.
  8. In extraordinary circumstances, a student with a term average below 60% may be allowed to Proceed on Probation or, if any course grade is AEG (see Rule 3) may be allowed to Proceed on Probation (Aegrotat).
  9. A student may be Required to Withdraw from Engineering at any time if in the opinion of the Faculty the student is unlikely to benefit from further participation in an Engineering program, the student leaves the program without notification and fails to write examinations (receives a grade of DNW [Did not write examination, no credit granted, value 32] for some courses), or the student has made two or more unsuccessful attempts to clear the same failed course.
  10. Courses taken by students during work terms will not be included in the average for any term. However, the grades for the courses taken at the University of Waterloo or at another university on a Letter of Permission will be reported on the student's transcript. Courses taken during work terms may not be used to reduce the number of courses taken in any subsequent term.
  11. There are five types of courses applicable to Engineering undergraduate programs (BASc or BSE), depending on whether the course is part of the degree requirements, or not; whether the course will be included in term average calculations, or not; and whether the course is in the failure count, or not. These courses are shown on student grade reports and transcripts as follows:

     Description

     Designation

     Degree Requirement

     In Average

     In Fail Count

    Program requirement, included in average

    blank

    Yes 

    Yes 

    Yes

    Program requirement, not included in average, in failure count, SUPP not permitted

    DRNA 

    Yes

    No

    Yes

    Program requirement, not in average and not in failure count

    DRNC 

    Yes

    No

    No

    Not required for program, in average, not in failure count

    TRIA

    No

    Yes 

    No 

    Not required for program, not in average

    NRNA 

    No

    No

    No 


    With the exception of work-term reports (see Rule 17), a mixture of courses of type DRNA and courses of type TRIA will not be permitted in a single term. Grades for courses that are not included in the term average or not required for the program will be reported on the student's transcript. Undergraduate students (BASc or BSE) are not permitted to enrol in any course in an "audit" category. The Faculty of Engineering does not permit other undergraduate students to enrol in Engineering courses in an "audit" category.
  12. DRNC courses, while not in the failure count, are normally associated with courses that must be completed by a certain point in a student's program (i.e., must be completed before the end of 3A). That point is referred to as the completion date and is provided in the program description portion of this Calendar for those programs that use DRNC courses. A student that has not completed the course successfully by the completion date will receive a May Not Proceed decision
  13. Although it is the Senate of the University that confers degrees, the Faculty of Engineering does recommend students for degrees in engineering. A student who has successfully met all of the requirements of the program will be Recommended for the BASc or BSE Degree. The degree awarded will be the one associated with the program of registration. A student who has demonstrated exceptional performance will be Recommended for the BASc or BSE Degree with Distinction. This recognition is granted to a student who has a cumulative grade average of 80% or greater, starting with their first enrolment in the 3A term, of those courses that are requirements for their program and that have been included in a corresponding term average (i.e., those courses of type blank above). Courses taken while on exchange, or terms for which the academic decision has Aegrotat added as a qualifier, do not contribute to the cumulative average. In such cases, the cumulative grade average will include the most recent four academic terms completed at Waterloo for which a numerical grade average is available.
  14. Most courses at the University of Waterloo are assigned a numerical grade (between zero and 100) by the examiners. Any grade between zero and 32 is treated as having a value of 32 when averages (for promotions and awards) are calculated. The following exceptions are permitted for students in programs evaluated using these promotion rules:

    Grade Description
     AEG  Aegrotat. Credit granted due to illness or extenuating circumstances; student has satisfactory understanding of the course.
     CR Credit granted. Performance was satisfactory.
     DNW Did not write. The student did not withdraw from the course and was not eligible for an Incomplete grade. The student did not complete sufficient proportion of the assignments, tests, and examinations for an evaluation to be made.
     FM (or F-)  F Minus indicates that the student earned a grade of 32 or less in the course material. This is a failing grade.
     FTC  Failure to complete. The value for FTC for average calculation is 32.
     INC Incomplete. See General Information, Grading System.
     IP Course in progress, no grade assigned at this time.
     NCR No credit granted. Performance was unsatisfactory.
     UR Grade under review, decision pending.

    In cases where students have taken courses in a Faculty where letter grades were assigned, the letter grades will be converted for the purposes of reporting and averaging according to the following table:

    Assigned Letter Grades

    Average Calculation Values
    A+ 95
    A 89
    A- 83
    B+ 78
    B 75
    B- 72
    C+ 68
    C 65
    C- 62
    D+ 58
    D 55
    D- 52
    F+ 46
    F 38
    F- 32
  15. Changes to the set of courses included in the term average, which students take in a particular term, may be permitted at the discretion of the student's department. Such changes must normally be arranged and approved before the end of the "Drop/Add" period, specified in the Calendar of Events and Academic Deadlines. After this period, only exceptional cases will be considered. Courses not included in the average in any academic term may be dropped at any time prior to the start of Penalty Period Two and courses will be graded as WD.
  16. Students are expected to maintain a balance between the number of academic terms completed and the number of work-term credit earned. Situations that are defined as out of balance are characterized in the table below. Students in the situations listed below. For example: 1 (4) - meaning one work-term credit, four work term opportunities), that would otherwise earn a decision permitting them to enrol in the next academic term, will receive a term decision of May not Proceed COOP and will be unable to enrol in an academic term until they have completed at least two more work terms. Normally this will require an absence from academic study for one year. During the one year following the academic term with this decision, the student is expected to participate in the Co-op Recovery Program and then to find employment that can be treated as (at least) two work terms.

May Not Proceed COOP

Number of Credited COOP courses (minimum number of opportunities)
Current Academic Term (EXCL, GOOD, SAT, Conditional)

Stream 2B 3A 3B 4A 4B

 4

 0 (3)

 1 (4)

 2 (5)

 3 (6)

 3 (6)

 8

 not applicable

 0 (3)

 1 (4)

 2 (5)

 3 (6)

 4D  0 (3)
 1 (4)
 1 (4)
 3 (6)
 3 (6)
 8D  not applicable
 0 (3)
 2 (5)
 3 (6)
 3 (6)

 4S

 0 (3)

 1 (4)

 2 (5)

 3 (5)

 3 (6)

 8S

 not applicable

 0 (4)

 1 (4)

 3 (6)

 3 (6)

 8X

 not applicable

 0 (3)

 1 (4)

 3 (6)

 3 (6)

Note: A table entry of 2 (5) means that students with zero, one or two work-term credits will receive "May Not Proceed COOP".

Once the student has earned credit for two or more additional work terms, the term decision will be changed to the normal academic decision for the term. 

  1. Three work-term report credits are required of all BASc and BSE students. A work-term report credit is obtained by achieving a grade of satisfactory or better for a work-term report course. No student will be allowed to graduate without having achieved the required work-term report credits.

    Work-term report courses are specified in the program section of the calendar (e.g., Systems Design Engineering) and depending on the program may require reports, presentations, or some alternative method of meeting this requirement. If the program specifies its own courses then those courses may be included in the term average, or excluded from the average. Some programs may use the common work-term report courses (WKRPT 200 or WKRPT 201WKRPT 300 or WKRPT 301, and WKRPT 400 or WKRPT 401). For the programs using the shared courses, the following requirements are in place.

Work-term reports submitted as one of the WKRPT courses are due seven days after the first official day of lectures of the academic term in which the report is required. Reports submitted after the deadline will receive grades of Unacceptable (38) and will be carried forward to the following academic term for evaluation, and are not eligible for prizes. Failed work-term reports are cleared by retaking the WKRPT course and passing it in a subsequent term.

Work-term report courses WKRPT 200WKRPT 300 or WKRPT 400 are considered to be required courses of type DRNA: failed work-term report evaluations contribute to the accumulated failed course count (see Rule 6). For failed work-term reports, the original grade will appear in the grade field. The failed course will be corrected by retaking and passing the course in a subsequent term. 

Work-term report courses WKRPT 201, WKRPT 301, or WKRPT 401 are considered to be required courses of type DRNC: failed work-term report evaluations do not contribute to the accumulated failed course count but will delay progress in the program if not completed by the specified term (see Rule 12). For failed work-term reports, the original grade will appear in the grade field. The failed course will be cleared by retaking and passing the course in a subsequent term.

When a work-term report (submitted as one of the WKRPT courses) has been submitted and the grade obtained is Resubmit, the student must provide any subsequent submissions by the date Lectures End for that term, as specified in this Calendar, in order for those submissions to be considered in that term. Failure to clear a Resubmit by the Lectures End date will result in a grade of Unacceptable (38). Any submissions after the Lectures End date will be deemed to be new submissions and to have been submitted for consideration in the following term.

 


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